Save NSF Emails as PDF – Detailed Guide for Users

In today's digital age, emails are more than just a tool to talk to people. They are corporate records, proof in court, and important information that can be used later. IBM Lotus Notes is still used by many businesses and professionals to handle their emails and store data. Lotus Notes stores all of its data in files with the.nsf extension, which is an abbreviation for Notes Storage Facility.

Lotus Notes can read NSF files just fine, but it's not easy to get to them outside of the program. PDF on the other hand, is a universal format that practically any system can access without needing any extra software. Because of this, a lot of people want to know how to convert NSF files into PDF files.

This article will explain why this conversion is necessary, how to manually convert NSF data to PDF, the problems with doing it by yourself, and more.

Why do people convert NSF files to PDF?

There are a few good reasons why someone might want to save NSF emails as PDFs:

• Accessibility: PDF files can be opened on Windows, Mac, Linux, and even mobile devices without Lotus Notes.
• Storing emails: You can save important messages in PDF format so you can look them up later.
• For legal reasons: Courts and auditors typically consider PDF files as official records.
• Sharing: You can effortlessly share PDF files with clients or coworkers without having to worry about whether they will work with them.
• Security: PDF offers password security and limits on printing and editing, which makes it secure.

How to Convert NSF to PDF Manually?

Lotus Notes doesn't have a straight "Export to PDF" option, however there are ways to get around this. Here is a step-by-step guide:

Step 1: Start Lotus Notes

• On your PC, open the Lotus Notes program.
• To go to your mailbox, type in your ID and password.

Step 2: Open the NSF database

• You can open the Lotus Notes Application by going to File and then Open.
• Locate the NSF file that you wish to manipulate.

Step 3: Choose the Emails to Export

• Open the folder or mailbox that has the emails you need.
• To store an email or more than one, highlight it.

Step 4: Keep the Email Content

• Select Save As from the File menu.
• Pick a place to save the file.
• Choose a format, like RTF (Rich Text Format), TXT, or HTML.
• Type in a name and click Save.
• The email content is now saved in a different file type, but not yet as a PDF.

Step 5: Convert the file you saved into a PDF

You can open the RTF/TXT/HTML file in Microsoft Word or any other program that works with it.

• Check the formatting of the material to make sure it's right.
• Now go to File and choose Save As.
• Choose PDF from the "Save as type" selection.
• Click "Save" to make the email available as a PDF.

Problems with the Manual Method

You can use this strategy for a few emails, but it has a lot of problems:

• You can't convert a lot of things at once: You have to export each email one at a time, which takes a lot of time.
• Attachments are not saved: The PDF file does not include email attachments when you make it manually.
• Problems with formatting: Images, signatures, and other complex formatting may not show up right.

Because of these problems, a lot of people who need to convert huge NSF mailboxes hunt for a better way to do it.

Using professional software is the ideal way for people who need to save a lot of NSF emails as PDFs without losing any data. TrustVare NSF to PDF Converter is one such trusted solution.

What makes it stand out is:

• Converts all NSF databases to PDF in one move.
• Keeps the original formatting, structure, and metadata.
• Saves emails and attachments as PDFs.
• Supports bulk conversion which results in significant time savings.
• Works well on all versions of Windows.
• The interface is easy to use for both technical and non-technical people.

This application is great for businesses, lawyers, and anybody else who needs to preserve crucial NSF emails safe in PDF format without having to go through a long laborious process.

In conclusion

Professionals often need to convert NSF files to PDF so that their Lotus Notes data is safe, easy to move, and easy to communicate. If you simply need to store one or two emails, the manual way works, but it's not practical for bigger mailboxes or when attachments are necessary. NSF to PDF Converter is a great choice for a solution that works well and is reliable. It saves time, keeps the formatting, and makes sure that all data, including attachments, is safely turned into PDF files.

If you want to save, share, or get ready for legal considerations, it's a good idea to have your NSF emails in PDF format.